Administrative Assistant

Job Description

Specific Skills:

·         Prepare and proofread mail and email correspondence, invoices, advertisements and reports

·         Open all incoming e-mails and regular mails and distribute concerns to right department

·         Schedule and confirm appointments for employers and other departments

·         Order office supplies and maintain inventory

·         Answer all e-mails, phone inquiries, and relay inquiry or messages to right people or department

·         Maintain computerized and manual filing system

·         Maintain and may modify established office procedures

·         Greet visitors, determine nature of business and redirect concern to employers or appropriate person

·         Facilitate, Record and prepare minutes of meetings

·         Coordinate meetings, travel plans of employers and confirm meeting confirmations and reservations

·         May gather information and research data to support business growth

·         May supervise and train new hires

·         May organize meetings and conferences

·         Perform basic bookkeeping task