Administrative assistant - office (Travlink Employment Consulting & Travel Ltd.)

Job Description

Travlink Employment Consulting & Travel Ltd. is seeking a detail-oriented and organized Administrative Assistant – Office to support daily operations in our Vancouver office. The successful candidate will play a key role in ensuring efficient administrative support and smooth office workflow.

Job Details:

Languages

English

Education

Secondary (high) school graduation certificate
or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

Consulting firm

Responsibilities

Tasks

Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Provide customer service
Recruit and hire workers and carry out related staffing actions
Perform basic bookkeeping tasks
Organize conferences and meetings
Prepare and key in correspondence and legal documents
Open and distribute regular and electronic incoming mail and other material

Additional information

Work conditions and physical capabilities

Ability to work independently
Tight deadlines
Attention to detail
Repetitive tasks
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Benefits

Health benefits

Paramedical services coverage