yYoung Medical Clinic in Vancouver, BC is looking for an experienced Medical Administrative Assistant.Job details are as follows:Location of employment: 2-1721 Main Street, Vancouver, BC, V5T 3B5Number of position: 1Job Type: Full time and PermanentStarting date: as soon as possibleSalary: $28.00 per hour, 37 to 40 hours per weekExperience: 1 year to less than 2 yearsEducation: Secondary (high) school graduation certificateLanguages: EnglishTasks: Coordinate the flow of information Interview patients to obtain case histories Open and distribute regular and electronic incoming mail and other material Schedule and confirm appointments Train staff in procedures and in use of current software Complete insurance and other claim forms Maintain filing system Order supplies and maintain inventory Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review Initiate and maintain confidential medical files and records Prepare draft agendas for meetings and take, transcribe and distribute minutes Perform data entry Provide customer service Work conditions and physical capabilities: Fast-paced environment Attention to detail Personal suitability: Accurate Client focus Efficient interpersonal skills Excellent oral communication Initiative Judgement Organized Reliability Team player Who can apply to this job?– Anyone who can legally work in Canada can apply for this job– If you are not authorized to work in Canada, please do not apply. The employer will not respond to your applicationHow to apply:By email: yyoungmedical@outlook.com
Employer detailsWestlaw Management Limited Partnership in Vancouver, BC, is looking for an experienced Office Administrative Assistant.Job details are as follows:Location of employment: 1500-401 West Georgia St, Vancouver, BC, V6B 5A1Number of position: 1Job Type: Full time and PermanentStarting date: as soon as possibleSalary: $26.64 per hour, 35 hours per weekExperience: 1 year to less than 2 yearsEducation: Secondary (high) school graduation certificate or equivalent experienceLanguages: EnglishTasks:Arrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamOpen and distribute mail and other materialsRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryProvide customer serviceWork conditions and physical capabilities:Ability to work independentlyFast-paced environmentAttention to detailPersonal suitability:Ability to multitaskExcellent oral communicationExcellent written communicationJudgementOrganizedTeam playerAccurateClient focusReliabilityTime managementAdaptabilityDependabilityQuick learnerBenefits:Health benefits: Dental plan & Health care planFinancial benefits: Registered Retirement Savings Plan (RRSP)Who can apply to this job?– Anyone who can legally work in Canada can apply for this job– If you are not authorized to work in Canada, please do not apply. The employer will not respond to your applicationHow to apply:By email: lindsay_kenney_llp@outlook.com
D.W. Gould Realty Advisors Inc. is offering an exciting opportunity for the role of Office Administrator at our Mississauga location. In this key position, you will be central to maintaining the smooth and efficient operation of our business. You will handle a variety of administrative tasks and provide outstanding customer service to both our real estate agents and our clients. Our company culture of collaboration, mutual respect, innovation, and continuous improvement will support your professional growth.Apply today and become an integral part of our company’s ongoing growth and success.OverviewLanguagesEnglishEducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearor equivalent experienceExperience1 year to less than 2 yearsOn site: Work must be completed at the physical location. There is no option to work remotely.Work setting: Real estateResponsibilitiesTasksImplement new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencePerform data entryTrain staffOversee and co-ordinate office administrative proceduresResolve conflict situationsCoachMonitor and evaluateOversee payroll administrationPlan and control budget and expendituresUse real estate software packagesSupervision1 to 2 peopleExperience and specializationComputer and technology knowledgeElectronic mailSocial MediaSpreadsheetMS ExcelMS OfficeMS OutlookMS PowerPointMS WindowsMS WordDatabase softwareGoogle DriveLinkedInArea of work experienceProject coordinationArea of specializationProject managementAccountingReal estate data analysisAdditional informationSecurity and safetySecret clearanceCriminal record checkTransportation/travel informationOwn transportationOwn vehicleValid driver's licenceTravel expenses paid by employerWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureTight deadlinesAttention to detailLarge workloadPersonal suitabilityEfficient interpersonal skillsExcellent oral communicationExcellent written communicationOrganizedReliabilityAbility to multitaskTime managementAdaptabilityIntegrityTeam playerBenefitsHealth benefitsHealth care planFinancial benefitsBonusMileage paidOther benefitsFree parking availableLearning/training paid by employerWho can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyBy emailcareers.gouldrealty@gmail.com
ADMINISTRATIVE ASSISTANT | PRESOTEA | NOC 13110We are seeking a dynamic and organized administrative assistant to join our team at Presotea. As an administrative assistant, you will play a key role in supporting our business operations and ensuring a seamless guest experience.Job Responsibilities:· Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy· Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations· Schedule and confirm appointments and meetings of employer· Order office supplies and maintain inventory· Answer telephone and electronic enquiries and relay telephone calls and messages· Set up and maintain manual and computerized information filing systems· Determine and establish office procedures· Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person· Record and prepare minutes of meetings· Arrange travel schedules and make reservations· May compile data, statistics and other information to support research activities· May supervise and train office staff in procedures and in use of current software· May organize conferences. Required languages: ENGLISHEmployment requirements· Completion of secondary school is usually required.· Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.Qualifications and Skills:Ø Previous experience in an administrative or customer service role is an assetØ Strong organizational skills and attention to detailØ Excellent communication and interpersonal skillsØ Ability to multitask and prioritize tasks effectivelyØ Proficiency in MS Office and basic computer skills Ø Full TimeØ Monday to FridayØ Schedule:Ø 40 hours per week Ø $25/HREmail Your Resume: sinocanjobs@gmail.com Intersection | STEELCASE RD W & IDEMA RD, MARKHAM
Job Description Administer and coordinate office administrative procedures, such as billing, reviewing quotes, and physical file system management. Evaluate and implement new procedures from special clients’ work orders to improve efficiency, i.e., forward special instructions from clients to dispatch and technicians. Determine work priorities, delegate work to office support staff, such as providing information for dispatch to schedule technicians. Ensure target dates are met and procedures are followed, by communicating with service/project teams regarding recommendations, tools, budgets. Coordinate and arrange service work orders, project work orders, such as sourcing materials, equipment, and supplies. Analyze and oversee administrative operations related to budgeting, contracting and project planning and management processes, i.e., reviewing costs of time and material work orders and issuing invoices. Preparation of operating budget and maintain inventory and budgetary controls, such as establishing quotes for projects. Organize data and prepare special reports and correspondence, such as service reports and respond to clients’ inquiries. Requirement Completed secondary school. Preferably with university degree or college diploma in business or public administration. Experience in a senior clerical or executive secretarial position related to office administration would provide advantage. · Experience in the Mechanical or Construction industry is considered an asset. The Service Coordinator is a team player who can also work independently with minimal supervision. He/She demonstrates professional customer service skills, time management skills and a strong ability to multitask and prioritize.
Duties: · Type and Proofread electronic correspondence, documents, forms, reports etc.· Greet people and direct them to the appropriate service areas.· Answer telephone and communicate telephone calls and messages.· Schedule and confirm appointments and meetings.· Work on the regular incoming emails and other material and co-ordinate the flow of Information internally and with other departments.· Compile data and other information in excel or other MS office software· Set up and organize manual and computerized information filing systems.· Arrange shipments/deliveries related schedules and make reservations accordingly.· Order office supplies and maintain warehouse inventory. Education: High SchoolExperience: 1+ year in administrative roleSalary: $25.50 per hour for 30 hours/weekAddress: 25 Brownridge Road, Halton Hills, ON L7G 0C6 CANADATerms of Employment: Full-time, PermanentEmail: ginospizzahr@gmail.comBenefits: Group extended medical Insurance; Group Dental insurance
Job DetailsStart Date: As soon as possibleEmployment: Permanent, full timeHours per week: 35OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience7 months to less than 1 yearResponsibilitiesTasksReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondenceOversee and co-ordinate office administrative proceduresWho can apply to this job?Only apply to this job if:You are a Canadian citizen, a permanent or a temporary resident of Canada.You have a valid Canadian work permit.If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.How to applyBy emailhiringwadehracorp@gmail.com
ARHCC Physician Engagement Society in Abbotsford, BC is looking for one Project Administration Officer.Job details are as follows:Location of employment: 32900 Marshall Road, Abbotsford, BC,V2S 1K2Number of position: 1Job Type: Full time and PermanentStarting date: as soon as possibleSalary: $31.00 per hour, 40 hours per weekExperience: 1 year to less than 2 yearsEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsLanguages: EnglishTasks:Implement new administrative proceduresReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy legislationCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondencePerform data entryOversee and co-ordinate office administrative proceduresResolve conflict situationsPersonal suitability:Efficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrganizedReliabilityAbility to multitaskTime managementTeam playerWho can apply to this job?– Anyone who can legally work in Canada can apply for this job– If you are not authorized to work in Canada, please do not apply. The employer will not respond to your applicationHow to apply:By email: msa_arhcc@outlook.com
POSITION: Office receptionist COMPANY: Employer details1996809 ALBERTA LTDJob detailsLocation6412 28 AVE NWEdmonton, ABT6L 6N3Salary19.00 hourly / 35 hours per WeekTerms of employmentTerm or contractFull timeDayStart dateStarts as soon as possiblevacancies1 vacancyVerifiedSourceJob Bank #2837773OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperienceWill trainResponsibilitiesTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOrder office suppliesRecord and relay informationSchedule and confirm appointmentsMaintain work records and logsPerform clerical duties, such as filing and sorting and distributing mailAnswer telephone and relay telephone calls and messagesArrange teleconferencesPerform data entryProvide customer servicePerform basic bookkeeping tasksExperience and specializationComputer and technology knowledgeMS OfficeAdditional informationSecurity and safetyCriminal record checkTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesAbility to work independentlyFast-paced environmentWork under pressureTight deadlinesRepetitive tasksAttention to detailPersonal suitabilityEfficient interpersonal skillsExcellent oral communicationExcellent written communicationFlexibilityOrganizedReliabilityTeam playerAbility to multitaskTime managementWho can apply to this job?The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canada.Other candidates with or without a valid Canadian work permit.How to applyDirect ApplyBy applying directly on Job Bank (Direct Apply)By emailjobs@ajocinternational.comBy mail6412 28 AVE NWEDMONTON, ABT6L 6N3
SECRETARY-CLERK (NOC: 13110)Posted on May 16, 2024 by International Hospital Maintenance Services (IHMS) JOB DETAILSLocation202A, 10619-100 Avenue, Westlock, AB T7P 2J4 Salary$16.00 hourly / 40 hours per week Terms of employmentPermanent employmentFull timeDay, Morning, Weekend Start dateStarts as soon as possible Vacancies1 vacancy OVERVIEWLanguagesEnglish EducationSecondary (high) school graduation certificate Experience1 year to less than 2 years Work settingCleaning service company RESPONSIBILITIESTasks· Coordinate the flow of information within the team· Direct and control daily operations· Open and distribute mail and other materials· Plan and organize daily operations· Train staff· Establish and implement policies and procedures· Record and prepare minutes of meetings, seminars and conferences· Determine and establish office procedures and routines· Schedule and confirm appointments· Answer telephone and relay telephone calls and messages· Answer electronic enquiries· Compile data, statistics and other information· Oversee the preparation of reports· Advise senior management· Order office supplies and maintain inventory· Negotiate collective agreements on behalf of employers or workers· Arrange travel, related itineraries and make reservations· Greet people and direct them to contacts or service areas· Set up and maintain manual and computerized information filing systems· Type and proofread correspondence, forms and other documents· Conduct research· Perform data entry· Provide customer service· Maintain and manage digital database· Perform basic bookkeeping tasks EXPERIENCE AND SPECIALIZATIONComputer and technology knowledge· MS Excel· MS Outlook· MS PowerPoint· MS Windows· MS Word Area of specialization· Correspondence· Reports and records ADDITIONAL INFORMATIONWork conditions and physical capabilities· Ability to work independently· Fast-paced environment· Work under pressure· Tight deadlines· Attention to detail· Repetitive tasks· Work with minimal supervision Personal suitability· Ability to multitask· Excellent written communication· Flexibility· Judgement· Organized· Team player· Accurate· Client focus· Reliability· Time management· Accountability· Dependability· Due diligence· Quick learner WHO CAN APPLY TO THIS JOB?Only apply to this job if:· You are a Canadian citizen, a permanent or a temporary resident of Canada.· You have a valid Canadian work permit.· If you are not authorized to work in Canada, do not apply. The employer will not respond to your application. HOW TO APPLYBy emailihms-jobs@post.com